When looking at your stock levels, there are many different types of quantities in inFlow Cloud. This helps you get more specific information about your stock when you’re reviewing your operations.

Let’s take a few moments to clarify what these different quantities mean and how it’s useful to you.

Web

inFlow Cloud for Web

Take a look at this video for an explanation of some of the quantities mentioned in this article.

Quantity breakdown

To follow along, you can find these numbers in your product record under Quantity breakdown. You can look at the information for a specific location or select Clear to view your global quantity (quantities across all locations).

On hand

This number is the total you have physically available (including Qty reserved) minus any items that have already been picked in a sales order (i.e. what’s still on your warehouse shelves).

Reserved

This number is the total ordered by your customers (across all open sales orders/work orders). You’ll need to fulfill your quantity reserved to complete sales/production.

Available

This number is how many of the products you’ll have left if you fulfill all open sales and work orders. Therefore equal to Qty on hand – Qty reserved. (i.e. what’s left after you’ve completed all your current orders).

• If it’s a positive number, then you can see how many you have left to sell to future customers and new sales orders.
• If it’s a negative number, you’ll know that you don’t have enough to fulfill all open sales orders, so you’ll need to reorder more stock.

Picked

This number is the total that has already been picked in sales orders/work orders and is awaiting shipment (think of them as sitting in a box waiting to be shipped out).

On order

This number is how many you’ve ordered from your supplier/vendor but haven’t received. This also includes quantities of items being made in a work order.

In transit

These are specific items that have been sent via Transfer Stock and are still in the “Transit” status (i.e. you’ve sent the transfer, but it has not been received at the other location yet).

To view in transit inventory levels, clear the location in the Quantity breakdown.

Quantity owned

This number is your overall total. It can be found only in the Inventory Summary Report/Historical Inventory Summary Report, and it is equal to the total of Qty on hand + Qty picked.

Current anticipated quantity

This number is shown in the Reorder Stock window. It’s how inFlow determines whether or not you need to reorder more stock. The formula quantity on hand – quantity reserved + quantity on order. This way, it considers all physical items, subtracts the number you need to fulfill to your customers, and adds the number you already have on open purchase orders.

Quantity Used

This quantity is only shown on the Estimated Inventory Duration report. This Quantity is the number of products sold or used in a Work Order during the time period designated on the report.

Windows

inFlow Cloud for Windows

Take a look at this video for an explanation of some of the quantities mentioned in this article shown on inFlow Cloud for Web.

Quantity breakdown

To follow along, these numbers can be found in your product record under the Order History tab. You can look at the information for a specific location or select All locations to view your global quantity (quantities across all locations).

Quantity on Hand

This number is the total you have physically available (including Qty Reserved) minus any items that have already been picked in a sales order (i.e. what’s still on your warehouse shelves).

Quantity Reserved

This number is the total ordered by your customers (across all open sales orders/work orders). You’ll need to fulfill your quantity reserved to complete sales/production.

Quantity Available

This number is how many of the products you’ll have left if you fulfill all open sales and work orders. Therefore equal to Qty on hand – Qty reserved. (i.e. what’s left after you’ve completed all your current orders).

• If it’s a positive number, then you can see how many you have left to sell to future customers and new sales orders.
• If it’s a negative number, you’ll know that you don’t have enough to fulfill all open sales orders, so you’ll need to reorder more stock.

Quantity Picked

This number is the total that has already been picked in sales orders/work orders and is awaiting shipment (think of them as sitting in a box waiting to be shipped out).

Quantity on Order

This number is how many you’ve ordered from your supplier/vendor but haven’t received. This also includes quantities of items being made in a work order.

Quantity in Transit

These are specific items that have been sent via Transfer Stock and are still in the “Transit” status (i.e. you’ve sent the transfer, but it has not been received at the other location yet).

Quantity Owned

This number is your overall total. It can be found only in the Inventory Summary Report/Historical Inventory Summary Report, and it is equal to the total of Qty On Hand + Qty Picked.

Current Anticipated Quantity

This number is shown in the Reorder Stock window. It’s how inFlow determines whether or not you need to reorder more stock. The formula quantity on hand – quantity reserved + quantity on order. This way, it takes into account all physical items, subtracts the number you need to fulfill to your customers, and adds the number you already have on open purchase orders.

Quantity Used

This quantity is only shown on the Estimated Inventory Duration report. This Quantity is the number of products sold or used in a Work Order during the time period designated on the report.